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  • Writer's pictureLori Benson

Finding Your Dream Wedding Venue

Planning a wedding can be overwhelming. From choosing the perfect dress to selecting a delectable menu, there seems to be an endless list of decisions to make. However, amidst all the chaos, there's one element that sets the stage for your special day—the wedding venue. It's the backdrop against which your love story unfolds, and finding the right one can make all the difference. But fear not! In this blog post, we'll walk you through each step, equipping you with all the tools you need to find your perfect match. So, get ready to say "I do" to a venue that will make your heart skip a beat!


Renaissance Wine Garden located in Foristell, Missouri

Understanding Your Budget

Start by determining how much you and your partner are comfortable spending on the venue. Consider your overall wedding budget and allocate a reasonable percentage to the venue cost. Keep in mind that the venue expense will likely consume a significant portion of your budget, so it's important to strike the right balance between your dream location and your financial expectations.

Next, make a list of all the expenses associated with the wedding venue. This can include the venue rental fee, additional charges for services and amenities, such as catering, decorations, and audiovisual equipment, as well as any potential hidden costs. By compiling a comprehensive list, you'll have a clear overview of the potential expenses and can plan accordingly. Remember having a spreadsheet to track everything is super handy!

Main Street Abbey in Columbia, Illinois


Determining Your Wedding Style

What’s your vibe? What makes you and your significant other – you two? Do you envision a rustic barn wedding, surrounded by nature and earthy elements? Or perhaps you're drawn to a modern and sleek venue with sleek lines and contemporary decor. Take some time to think about the aesthetic that speaks to you and the type of experience you want to create for your guests.

Think about the size and scale of your wedding. Are you planning an intimate gathering with just close family and friends, or do you envision a large celebration with hundreds of guests? Knowing the size of your wedding will help you determine whether you need a smaller, more intimate venue or a larger space that can accommodate a bigger crowd.

Don’t forget about your interests and hobbies. If you and your partner are foodies, you might want to consider a venue with a renowned chef or a farm-to-table dining experience. If you love the outdoors, you might seek a venue with beautiful gardens or waterfront views. Incorporating elements that reflect your passions and interests will help infuse your wedding with a unique and personal touch.

Emerson Fields, Excello, Missouri


Researching Potential Venues

Research! I know. It sounds boring maybe even a little daunting, but it is a must! Start online by browsing through wedding venue directories, review websites, and social media platforms dedicated to weddings like The Knot and Zola. These platforms will give you a sense of the different options available and help you narrow down your choices based on location, style, and budget.

As you sift through potential venues, pay close attention to the details. Look for reviews and testimonials from previous couples who have held their weddings at these venues. This valuable feedback will provide insights into the quality of service, responsiveness of the staff, and overall experience. Take note of any red flags or recurring issues mentioned by multiple reviewers, as they could indicate potential problems down the line.

Reach out to the venues directly before you schedule your visit. Prepare a list of questions that will help you gather all the necessary information to make an informed decision. Some key questions to ask include availability on your desired wedding date, capacity, pricing, and any restrictions or policies they might have. Request a comprehensive quote that includes all the services and amenities they offer, so you can accurately compare each venue's offerings.

Moreover, don't hesitate to schedule phone calls or virtual meetings with the venue managers or coordinators. These conversations can provide you with a better sense of their professionalism, communication style, and willingness to accommodate your specific needs. Remember, you'll be working closely with these individuals throughout the wedding planning process, so you’ll want to establish a good rapport.

The Legacy at Green Hills in Kansas City, Missouri


Visiting and Assessing Venues

Visiting the venues in person is another must to truly understand their vibe and whether they fit your vision for your dream wedding. Take note of the ambiance as you arrive, paying attention to the overall atmosphere and how it aligns with your desired theme or style. Does it evoke the romantic elegance you've been dreaming of, or does it lean more towards a rustic charm? Trust your instincts and initial impressions, as they often provide valuable insights.

As you explore the venue, take note of its layout and flow. Can you envision your ceremony taking place in the designated areas? Pay attention to the size and capacity of the spaces – are they suited to accommodate your guest list comfortably? Imagine guests mingling during the cocktail hour, and picture yourself dancing the night away at the reception. Ensure that the venue can accommodate all the different moments you envision for your special day.

During your visit, don't hesitate to ask these additional questions. Inquire about any restrictions or guidelines the venue may have regarding decorations, noise levels, or vendor selection. Understand their policies on catering and alcohol, as well as any additional costs or services they offer.

The Atrium on Tenth in Columbia, Missouri


Considering Practical Factors

The logistics are important. Will the size of the venue accommodate your guests? What about accessibility? If you have loved ones with walkers or wheelchairs the venue needs to be accessible.  Is there enough parking for your guests? Will the venue provide accommodation options for out-of-town guests? Getting ready moments for those gorgeous getting ready portraits, do they have suites available for you to get ready or will you need to do that at another location?

It’s important to consider the venue's resources and amenities. Does the venue provide tables, chairs, and linens, or will you need to rent them separately? Are there on-site coordinators or wedding planners available to assist you on your special day? Knowing these things before you sign the dotted line can save you time, money, and stress in the long run.

Sophia M Sachs Butterfly House in Chesterfield, Missouri


Making the Final Decision

Ultimately, the final decision will come down to choosing the venue that not only checks all the practical boxes but also resonates with you and your partner on a personal level.

Stay true to your vision and choose a venue that aligns perfectly with your unique style and personality. As you embark on your venue search, keep in mind that this is an opportunity to create memories that will last a lifetime. Approach each visit with curiosity and an open mind, as you never know when you might stumble upon a hidden gem that surpasses your expectations.

Our very best wishes to you both on this incredible journey of love and celebration!


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